Like many other race organizations, we do not offer refunds for our events. Please take the time to double-check your calendar before registering for a Trail Party. Please understand that we do not offer refunds under any circumstances.

• If you notify us via email (not through social media, text, or phone call) more than 21 days from the date of the Trail Party, we will extend a deferral to any of our events that fall within one calendar year of the Trail Party that you were registered for, minus 15% of the registration fee that you originally paid.

• If you sustain an injury less than 21 days from the race date, we will extend a 100% deferral if you come to that race to volunteer. For distances less than 50K, you'll need to volunteer for at least 4 hours and for 50M+ distances, you'll need to volunteer for at least 8 hours to get a 100% deferral.

• If the race that you want to drop from is sold-out with an active wait-list and are able to fill your spot: if you notify us via email (not through social media, text or phone call) at least 3 days before the race, we will extend a deferral to any of our events that fall within one calendar year of the Trail Party that you were registered for, minus 15% of the registration fee that you originally paid.

• ​The race credit is the amount that you paid for the race, minus 15% (total credit does not including UltraSignUp fees) so you will need to cover any difference in fees; refunds will not be issued if the deferred event costs less than your race credit. You can only defer one time, so please double-check that you can make the race you're deferring to. 

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PREGNANCY, ADOPTION, & POSTPARTUM POLICY

Whether planned or unplanned, the beginning or end of a pregnancy requires healing and recovery time. We are committed to supporting you in this regard. If you are experiencing a pregnancy or postpartum healing and recovery, or have adopted a child, we are pleased to offer a deferral of up to three years from the current event. Simply send us an email and we will arrange the deferral for you. This deferral policy includes partners and spouses and is also extended to folks who are going through the IVF process.

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COMMUNITY CARE DEFERRAL POLICY

We recognize that the current climate around immigration enforcement, including ICE activity, is creating real fear and barriers to training, travel, and participation. Any registered participant who feels unsafe may request a deferral of their race entry for up to three years from the original race date, no questions asked. For anyone who still wants to participate but is feeling hesitant, our Squatch Together Program offers the option to be paired with another runner or hiker for support before, during, and after race day. Your safety, dignity, and sense of belonging come first.

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BANDITS

Any individuals caught banditing a race will be banned from Sassquad events. Banditing means that you are on our race course without registering. Please do not bandit our Trail Parties or any other event!​​ 

At Sassquad, we believe the trails are for everyone. We are committed to supporting adaptive athletes through our Trailside Support program.

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• Support Guides: Guides/Pacers for adaptive athletes are always welcome and race for free. Please register your pacer/guide ahead of time. If you need help finding one, please submit the Accommodation Request Form.

• Accommodations: Please submit an Accommodation Request Form at least 3 weeks before race day so our Trailside Support Team can plan accordingly.

• Terrain Type: This is one of our most accessible courses. The "lollipop" loop is very mellow and flat. Aside from a very short section of singletrack (less than 0.20 miles) connecting the parking lot to the park, the entire course consists of wide gravel and dirt trails circling Scarlet Oak Pond.

• Equipment Recommendation: 

  • All-Terrain Wheelchairs: The wide farm paths and doublewide dirt trails are okay for off-road chairs. The open grass fields may require a bit more muscle depending on the ground conditions, so a support guide is recommended to help navigate any soft or uneven patches.

  • Ambulatory Adaptive: This is a fun "intro to trail" event and is highly accessible for ambulatory athletes of all paces, if you’re up for some hills! While the trail is non-technical, the typical fall farm grass can hide dips in the dirt, so trekking poles are welcome if you prefer extra stability.

• Restrooms: Portable toilets are available at Squatch HQ, including one dedicated ADA-compliant unit.

• Sensory Note: October on the farm is a blast, but it can be a lively environment with animals, music, and announcements at the main hub. If the crowd becomes overwhelming, the open spaces of the farm provide plenty of room to step away for a quiet moment.